Division E Conference - have you booked the date?

Open your diary - and ring 9th of April - Saturday 1-5pm for the Division E Conference. Get ready to Step Out and Step Up!

The International and Evaluation Contests have been in full swing all over the Capital. Photos of finalists have been popping up on the District 72 FaceBook page and we're getting ready to host the Division E Conference - the event that will decide who goes forward to the next level.

Who will step up in 2016?

The poster is ready - thanks to design maestro Owen Winter. The venue is booked thanks to Conference Manager Area 7 Director Mike McKee. We've been and checked it over.

As you can see Life Point Church in Hopper Street will be splendid.

9th of April. Book that date and watch out for further details coming your way very soon.

Contests - Your time to Speak Up and Step out

Have you ever thought about moving out of your club with your speech skills? Perhaps you would like to get a few insights from evaluators who have never seen your speak before?

Why not volunteer as a speaker?

Volunteering as a test speaker for club Evaluation Contest is the perfect opportunity to push yourself to a new level. Not only do you get valuable speaking experience, but you also get to help out clubs with their contests.

Roberta Eykholt says YES

Recently Roberta Eykholt, a member of Wellington’s newest Toastmaster club Police Toastmasters, took the opportunity to be a test speaker. I (Owen Winter) asked her to share the experience, so that you will be able to see from a first-time test speaker what the experience was like, and what they gained.

And she lives to tell her story about being test speaker

“The call went out for a test speaker to take part in an Evaluation contest. The notice was short, a mere 22 hours. I was the logical choice having just given a speech that day at our local Toastmasters. I had something prepared and an open calendar.

How could I say "no"? Would it be a hostile crowd? Would I know anyone? I am just a baby toastie, what if my speech is too amateurish? As a dearth of excuses struggled to emerge I realised I had no excuse and, if I was serious about improving my speaking I needed to jump at every opportunity.

"Yes" was my response. I took on-board the evaluation I had received and some unsolicited feedback from trusted friends. I made the necessary changes, prepared new visuals and took a deep breath.

What an opportunity this turned out to be. All my fears were needless. 2 faces were immediately familiar, I was among friends. The first benefit was simply getting a second attempt at my speech having revised it according to the feedback received. I knew it was better and at the same time realised that I should have practiced the new version out loud.

I had changed the ending but the revision did not work. Always practice, never assume.

The second thing I learned is the value of independent evaluators. My home members know and love me. We are newly formed and all babes. This makes us a tad conservative with our recommendations. These independent evaluators commented on the basics I should have previously mastered. But they were not cruel. There were 4 evaluators and their recommendations varied; it was the themes that spoke loudly.

I actually felt liberated hearing their recommendations and realising how spot on those evaluations were. The final thing I learned was the format and atmosphere of a contest.

There were moments of awkward silence, people leaving the room and others not allowed to leave. It was all very serious and yet friendly at the same time. There will be a time in the future when I enter a contest and this experience will have prepared me for that event."

Go for it! You can do it!

You can step out in front of you club as a contestant, taking on an official role such as ballot counter, contest chair or judging at another club.

Each of these roles count toward your Competent Leadership Manual goals and is great chance to prove to yourself and your club that you are capable of doing something new.

More Judges please

One of the most important part of the contests is having reliable judges - and it’s extra important that new judges step up for the role. If you have never judged before this is the perfect time to let your club Vice President Education (or your mentor if you have one) that you are interested in learning about judging.

As well as asking your club members to help you with learning about judging you can find video tutorials on the Toastmasters International Website here.

If you are keen to judge as a contest why not contact one of the Area Directors and ask if there is a chance to judge at one the contests in their area? You can find their contact details here.

Post written by Owen Winter Area E6 Director.

Why are we here?

There are times when all good Toastmasters get philosophical. They ask themselves the hard, deep and meaningful questions, and they do not flinch. Not even when it's a superbly sunny windless Wellington Sunday afternoon, and they're inside, with an agenda that would make the staunchest stoic wince.

Fade in on the Division E Director, Area Directors and associated personnel sitting around a table, in a meeting room at TradeMe HQ.

Here we are after our meeting. Simon Lin (Area E1 Director) who works at TradeMe showed us around . What an amazing work space! Everywhere there was something special to check out, including this retro caravan.
L-R: Amanda Hillock, Gael Price, Rob Barton-Howes, Kai Chan, Alice Chu

Why do we do it?

Why do we give up several hours of precious free weekend time to talk about the upcoming Club Leadership Training sessions, to review feedback from the last, chat about the upcoming conference, ensure that all clubs are on track for the contest season, discuss membership levels ...?

Yes, we asked ourselves that question and recorded the answers. They're interesting, challenging, and even if we say so ourselves, inspiring!

The answers

Here they are - the reasons why the members of the Division E Toastmasters Committee are here, rather than there, basking in the summer sun.

• To make a difference - if we do what we do well we provide opportunities to initiate growth, we empower, and educate
• To be of service - to give back, to practically support others on their journey, to witness, appreciate and enjoy watching people grow in competence and confidence
• To help ensure that all Div. E Toastmaster members are given the opportunities to develop to their fullest potential through monitoring club health.
• To take hold of the opportunities on offer. Taking on organisational roles facilitates learning about leadership, people and time management, communication ... which in turn spills over into other areas of life.
• To become a role model. Leading by example enables others to see that, yes, they could do similar which also opens the possibility of becoming a mentor.
• To practice. Toastmasters provides a unique "safe fail" environment at all levels, including here. Commend Recommend Commend rules. Feedback will be given!
• To have fun. It's great to do things with others. It can be a laugh! There's companionship and fun.

Perhaps you'd like to share them with others, particularly with those who are considering taking on a role. They need to know what is in it for them, as well as for others.

After we got the serious stuff done with the place where New Zealander's buy and sell just had to be explored. Thanks Simon. This was fun. Being part of the team has its perks! :)

Gael found a ukulele - "Haeri Mai everything is Kapai"

We whizzed down 4 floors on the slide - well, Amanda and Alice did.

Rob Barton-Howes and Kai Chan on the circular staircase that winds around the slide which you can see in the background top right.

Amanda Hillock looking excited to be here. We took a photo of her on the slide but she slid so fast it was a blur. This one is much better.

Old record covers on the wall. Next to them is an ancient player in a wooden case. We had an experimental fiddle to see if we could make it go, but alas, no.

Inside the caravan , complete with the regulation period mock wood grain formica surface finish on table, drawers and doors. As you can see it functions as an informal meeting room. Handy in a large open office. L-R: Alice Chu, Amanda Hillock, Gael Price, Rob Barton-Howes

Is our constant use of acronyms absolutely bananas?

One of things that we can easily forget at Toastmasters is that when we’ve been there a while we suddenly slip into speaking a whole new language without being aware of it, or that by doing so we are creating a barrier of entry for our newer members and guests.

The people who are eager to improve their own communication skills suddenly find themselves in a room full of people they have sought out as experts sounding as if they are randomly selecting noodles out of a big, steaming bowl of alphabet soup.

I am of course talking about our use of acronyms - to demonstrate that our use of acronyms is totally bananas I want you all to meet Cocoa D, Monkey:

Cocoa is eager to improve his communication and leadership skills and has arranged to visit Jungle Fever Toastmasters Club - at first it goes really well, and he’s having a great time:

Cocoa has seen some great speeches and even participated in Table Topics. Now he’s enjoying a snack with some of the Jungle Fever Toastmasters:

Then suddenly he overhears two members discussion, knowing that one of them is club President he keeps an ear out to listen, and hopefully learn something useful:

As Cocoa sat down for the second half his head was reeling with all the terms he had heard, wondering what the heck they meant and then he heard the monkey at the lectern say “As with all evaluations I will use the CRC method…” Cocoa felt completely lost...

To avoid your guests having the experience poor Cocoa D Monkey had we have created a quick and easy Cheat Sheet for you to print out and put in your guest packs - or perhaps as a reminder to avoid using them as much as possible.

Download the cheat sheet for your guest packs

Click this link: Toastmaster Terms - Cheat Sheet

Many thanks to Owen Winter Area E6 Director for this post.

Welcome Police Toastmasters!

Just before the Christmas break, Division E received an early Christmas present - a new Toastmasters club!

A group of Wellington Toastmasters - Erin Rose, Mark Casson, Christine Wren and Rose Wyse - have been working to build a Toastmasters club at Police National Headquarters in Molesworth Street. With support from Five Crowns Toastmasters club, especially President Kinnie Vermeulen, building the club has been "a fun journey", says Erin. The club has been meeting regularly since July, and by December there were enough members to officially charter the club with Toastmasters International.

When starting a new club, one of the biggest challenges can be filling all the meeting roles. Erin and Mark were very pleased to have roles in early meetings filled by Toastmasters keen to help out, including Peter Scholtens, Owen Winter, Denis McCord, and Mary Clarke.

At their final meeting of the year, the club enjoyed summer-themed table topics and a speech from Division Director Gael Price welcoming them to the Division. Gael's speech was competently evaluated by brand-new Toastmaster Kirsten Newman.

Police Toastmasters at their first meeting as a fully chartered Toastmasters club, December 21 2015.

Rose and Erin say the new club is in good shape and excited to be joining the Toastmasters community.

"Everyone is working through their manuals and learning about the program," says Rose. "Next we'll start thinking about club speech contests!"

Chartering a club is an exciting time for everyone involved. Erin and Mark have been working hard as sponsors to get the club chartered, and now they can begin to move into the background as the mentors take over. In mentoring the club, Christine and Rose take on the role of supporting the new committee and helping them understand the world of Toastmasters. Mentors must work with their new club for at least six months, but some mentors choose to stay longer.

By sponsoring and mentoring Police Toastmasters, the four organisers have all become eligible for credit toward their Advanced Leader Silver (ALS) awards. The ALS is one of the most difficult awards in Toastmasters, and building a new club forms a significant part of it.

More important than the educational recognition, though, is bringing Toastmasters to more people. The 18 new members at Police now have the opportunity to enjoy Toastmasters in their workplace - all thanks to the hard work of the experienced Toastmasters who got the club underway. Well done team!

5 public speaking resources

2016 – The start of a new year & that time when we resolve to make positive changes. What goals have you set yourself to achieve?

Perhaps you have a list similar to this:

1. I will replace “ums” and “ahhs” with pauses.
2. I will complete the current manual I'm working on and start another.
3. I will remember to breathe properly.

And maybe you want to broaden your knowledge through reading and research. Here's five excellent jumping off points to browse. I hope you enjoy them. Here's to an eloquent 2016 for all of us.

*If you've got favourite resources please share them via the comments box below.

1 Six Minutes

Andrew Dlugan – six minutes – Andrew is a Canadian Toastmaster and compiler of a vast number of interesting, informed public speaking resources. You'll find analysis of speeches, guides for better writing, delivery, powerpoint presentations and more. In short enough to keep you occupied for hours and hours and then some.

2 Speaking About Presenting

Olivia Mitchell – speakingaboutpresenting.com . Olivia is a New Zealander, who with her Toastmaster husband, Tony Burns runs effectivespeaking – a company delivering presentation training. They offer superb “how tos” and tips covering multiple topics including gems like this:

7 tips to ensure you're understood when speaking to a foreign audience.

3 Ginger Public Speaking

Ginger Public Speaking – UK based Sarah Lloyd-Hughes runs Ginger, her company dedicated to bringing public speaking empowerment to all and sundry. As she says on her site: we turn communicators from nervous wrecks into public speaking leaders. You'll find links to videos, TED Talk material and a host of other useful material delivered with tongue-in-cheek humour like this one on the wisdom of picturing your audience naked.

4 The Eloquent Woman

The Eloquent Woman – Washington based Denise Graveline's blog. It's great for the frequent posts examining famous speeches and because she addresses the specific needs of women speakers. Try this as an introduction: Top 10 posts & guest posts on the Eloquent Woman 2015.

5 Patricia Fripp's website

Patricia Fripp is an American multi-award winning speaker/trainer specialising in keynotes, sales … Her freebie resources page offers videos, webinars, articles, and podcasts with ongoing links to more. Patricia was the keynote speaker at the Toastmasters International Conference in 2015. Click keynote speaker to find out more about her and her presentation.

Summer training available for club officers

Happy new year to all! Although the sun is still hot, many of us are getting back into work mode and starting to make plans for the year ahead.

Image source

Within your club, a great way to start off the new year is by attending club leader training (CLT). This training is an opportunity for you to reflect on how your Toastmasters year is going so far and to plan for the second half of the year. Sessions are open to all club officers and anyone who is interested in being an officer in the future.

In December, more than 70 club officers from around Wellington attended early pre-Christmas training sessions. Here are some of the new things they said they're going to try as a result of their time at training.

• Start organising a nominating committee
• Update guest packs
• Use Spirit of Success awards
• Survey members
• Succession plan
• Social activities
• Get feedback from guests
• Instigate reserve speaker
• Organise a Moments of Truth session
• Track CL progress
• Set up Facebook page

Do you know what all of these mean? Come to CLT to learn more about them! Since December is a busy time, the same training is being offered again in January and February to make sure everyone has a chance to attend. Your training opportunities are:

Division J sessions (email Gregory for more information)

• Saturday 30 January, 9.30am-1pm, Petone Baptist Church
• Sunday 31 January, 1-4pm, Lands Trust Masterton Education Centre (click for map)
• Saturday 27 February, time TBA, Linden Community Centre

Division E sessions (email Gael for more information)

• Tuesday 16 February, 5.30-9pm, Wellington Girls' College library (click for map)
• Saturday 20 February, 9.30am-1pm, Wellington Girls' College library
• Lunchtime CLT (must attend all three sessions to receive credit): Monday 15, 22 and 29 February, 12.15-1.15pm, St Andrew's on The Terrace

If you're a club officer, attending training will help your club to achieve recognition in the Distinguished Club Program. Each club needs at least four officers to attend training twice a year for recognition. If you want to see how your club is doing, check out the Toastmasters International dashboards (you can navigate to your Division, Area and club in the main body of the page, or enter your club number in the search box at top left to go straight to it).

See you at CLT soon!